Timely and accurate reporting of vaccinations to the Australian Immunisation Register

  31 May 2022  Australian Department of Health   

Reporting timely, high quality and accurate vaccination information ensures that the Australian Immunisation Register (AIR) contains a complete and reliable dataset to enable the monitoring of immunisation coverage and administration. It also ensures that individuals have a complete record of their vaccinations that can be provided as evidence for education, employment, and/or travel purposes.

Under the Australian Immunisation Register Act 2015 it is mandatory for vaccination providers to report all COVID-19, influenza, and National Immunisation Program vaccinations to the AIR.

To ensure accurate and complete reporting of vaccination information to the AIR, vaccination providers must provide the following information:

  • provider information: provider number, name and contact details
  • personal information of the individual vaccinated: Medicare number (if applicable), name, contact details, date of birth and gender
  • vaccine information: brand name, dose number and batch number and date of administration.

Batch numbers

It has been identified that a significant number of AIR records have a batch number that has been recorded incorrectly.

Please make sure that you are reporting the correct batch number to the AIR. The Department is aware that some Practice Management Software stores and/or autofills previously entered information which can lead to data entry errors, it is important to correct this information prior to submission.

Reporting medical contraindications to the AIR

When reporting a medical contraindication to the AIR is important for eligible health professionals to complete the Australian Immunisation Register Immunisation Medical Exemption (IM011) form in line with the latest clinical guidance in the Australian Immunisation Handbook, for NIP vaccines, or from the Australian Technical Advisory Group on Immunisation for COVID.

Vaccination providers are reminded not to include any additional information such as clinical notes or test results and/or attach letters when recording a medical contraindication. This may cause delays in processing and if the IM011 form is incomplete, invalid, or unsigned it will be returned to the vaccination provider.

The quickest and easiest way to record all vaccination information is via the AIR site in HPOS or the relevant Practice Management Software.

For further information on reporting information to the AIR please visit: servicesaustralia.gov.au/hpair